Article I. Name & Mission
Article II. Objectives
Article III. Membership
Article IV. Advisory Board
Article V. Officers
Article VI. Committees
Article VII. Election Procedures
Article VIII. Membership Meetings
Article IX. Amendments
ARTICLE I. NAME AND
Section 1. Name. The name of this
organization is the Greater Atlanta Chapter of the IBM Quarter Century Club.
Section 2. Mission. The mission of the Greater Atlanta
Chapter of the IBM Quarter Century Club shall be to encourage, facilitate and enhance the
fellowship and camaraderie which was developed through twenty-five years or more of
service and association in the IBM Corporation through planned social events for members
and guests as well as organized and meaningful participation in community activities and
projects which will lead to the improvement and betterment of the quality of the lives of
the residents of the Greater Atlanta Area."
ARTICLE II. OBJECTIVES
Section 1. To provide recognition of those
who have completed twenty-five years of service with the IBM Corporation.
Section 2. To enhance the image of the IBM Corporation in the
Greater Atlanta business and community environments.
Section 3. To provide expertise and knowledge gained from twenty-five
years of association with the IBM Corporation to others through organized volunteerism in
community based programs and project.
Section 4. To promote fellowship and camaraderie through events
arranged to accommodate the desires of the membership.
Section 5. To strengthen communications between IBM and those employees
with twenty-five years of more of service.
ARTICLE III. MEMBERSHIP
Section 1. Any employee of the International
Business Machines Corporation, who has completed 25 years of regular service is eligible
to become a member..
Section 2. Payment of annual dues is required to remain a member in good
Section 3. Members in good standing shall be entitled to participate in
all club activities and be on distribution lists to receive information and notices.
Section 4. A new member shall be officially received into the Greater
Atlanta Chapter of the IBM Quarter Century Club by an officer of the club. This can be
done by letter, phone or at a member meeting.
Section 5. All membership privileges cease when a member fails to pay
dues and/or is involuntarily terminated from IBM for "conditions of employment" or performance reasons.
Section 6. The duties of members are to (a) elect the Advisory Board
(Club Officers and committee chairs), (b) ratify the Constitution and Bylaws, (c) vote on
amendments to the Constitution and Bylaws, (d) discharge any other responsibilities as
ARTICLE IV. ADVISORY BOARD
There shall be an Advisory Board (the Board) which is the governing
body of the Greater Atlanta Chapter of the IBM Quarter Century Club. The primary purpose
of the Board is to conduct the affairs and activities of the Club.
Qualifications Members of the Advisory Board must be members in good
standing (dues paid) who have consented to individual acceptance of responsibility to
foster the achievement of the mission of the club.
Section 2. Composition. The
Advisory Board shall consist of at least seven (7) members including but not limited to
the officers, the chairs of the standing committees, the chair of the Nominating Committee
and one (1) IBM representative.
Section 3. Election and Term of Office.
Members of the Board shall be elected annually from candidates nominated in accordance
with Article VII of this document.
(a) Election - for continuity purposes, members of the Board will be
elected annually such that no more than one-half (1/2) of the Board is turned over in any
(b) Term of office - the term of office for each member of the Board is
two (2) full years. No member may serve more than two (2) full terms in succession unless
that member is nominated to the Presidency or Vice President. Club members selected to
fill an unexpired Board Member term shall remain eligible for two (2) full terms on their
Section 4. Vacancies.
Vacancies occurring on the Board in the interim between annual elections shall be filled
by a member of good standing selected by the Nominating Committee and approved by the
Responsibilities. The responsibilities of the Board shall include but not
be limited to:
(a) Creating the annual objectives/priorities for the Club.
(b) Creating the annual financial operating plan for the Club.
(c) Ensuring that the financial plan and obligations are met.
(d) Setting goals and objectives for events, programs and project for the
(e) Approving the allocation of funding for events, programs and projects of
(f) Voting on any and all amendments to the Constitution and Bylaws.
(g) Creating and dissolving committees of the Club as needed.
(h) Establishing the amount of the annual dues based upon operating fund
(i) Conducting annual membership drive.
(j) Ensuring all members (dues paid) have the opportunity to participate and receive
the benefit of all activities, programs and projects.
Section 6. Advisory Board
Meetings. On an annual basis, there shall be at least (5) regular meetings
of the Advisory Board schedules every other month. Additional meetings may be held as
needed at the call of the President.
Board members are expected to be present at every regular Board meeting. Any Board member
who is absent from three (3) consecutive regular meetings shall be considered to have
resigned unless there are unusual/extenuating circumstances. The Board will review each
individual situation and the the final determination.
Section 7. Quorum
A quorum to conduct Club business shall consist of a majority of the Board members. A
simple majority vote of the attendees shall be sufficient to pass on Club business. The
President or Vice President must be present at al Board meetings.
ARTICLE V. OFFICERS
Section 1. Officers of the Club shall
consist of a President, Vice President, Secretary and Treasurer.
Section 2. Duties.
(a) Duties of the President
Presides at all meetings of the Board, general member
meetings as well as special events and social functions.
Assumes responsibility for the overall affairs of the
Club on behalf of the Advisory Board.
Confirms the appointment of members of the committees.
Is an ex-officio member of all committees.
Countersigns all authorizations for payment initiated by
the Treasurer and shall have the power to sign checks in the absence of the Treasurer.
Has overall responsibility for the supervision and
planning of all events, programs and projects sponsored by or under the auspices of the
Maintains a close working relationship with the
designated IBM representative in order to ensure continued communication and support from
the IBM Corporation.
(b) Duties of
the Vice President
Assists the President with the responsibility of the
oversight of the Club and its activities.
Assumes responsibility and performs all duties of the
Presidency in his/her absence, disability, resignation or death.
May sign checks in the absence of the President.
Audits the Club's financial transactions by reconciling
sales and cash receipts, verifying bank statements, and validating financial statements
rendered by the Treasurer.
(b) Duties of the Treasurer
Has overall responsibility for the annual financial
operating plan and budget for the Club.
Maintains a complete record of all financial transactions
of the Club.
Has responsibility for all revenue and expenses
related to any events, programs or projects.
Assures that all legitimate financial obligations are
met, including handling bank transactions and issuance of checks.
Is responsible for creating and presenting a periodic
financial statement for the Club, which at a minimum must be annually.
Annually presents a proposed budget to the Advisory Board
and to the Club members.
Assures an annual audit of the books is completed and
presented to the Board.
(c) Duties of the Secretary
Creates and maintains minutes for the Advisory Board, the
general member meetings as well as any special events, programs or projects that need to
Conducts all official correspondence for the Club.
Maintains attendance logs for meetings and events.
ARTICLE VI. COMMITTEES
Section 1. Standing Committees
There shall be standing committees representing the interest of the Club as required by
the Board. They may include but not be limited to Community Programs, Membership,
Newsletter, Nominating and Special Events. Each committee shall have at least five (5)
Section 2. Nominating Committee
The Nominating Committee shall consist of five (5) to seven (7) members selected by the
Board. The term of office for each member shall be two (2) years. No member may serve for
more than two (2) consecutive terms. This committee shall establish and maintain a bank of
potential candidates for officers, committee chairs and committee members who are
representative of the Club population and agreeable to being an officer or serving on a
On an annual basis the Nominating Committee shall present a
slate of officers and Board candidates to the Advisory Board for approval prior to being
voted on by the general membership. Only new candidates or members who are being nominated
for a second term will appear on the slate.
The Nominating Committee will make recommendations to the
Board for approval to fill vacant and unexpired terms which may occur between elections.
Section 3. Special
Committees Special committees may be appointed by the Advisory Board to
perform specific tasks and/or projects and will be dissolved at the completion of that
ARTICLE VII. ELECTION PROCEDURES
The Nominating Committee shall develop and recommend a
slate of officers from the bank of names they maintain. This slate will be mailed to all
Club members, along with a ballot, allowing at least three weeks for response. Each Club
member shall indicate his or her selection for each officer and return the marked ballot
to the Club Secretary by the specified date. The ballots shall be counted by the
Nominating Committee assisted by the President. The candidates receiving the most votes
from the returned ballots shall be elected and hold office for a term of two (2) years.
Club members will be notified in a timely manner of the names and contact points of the
newly elected officers. The new officers will be installed at a ceremony attended by the
outgoing officers, preferably at the annual meeting.
ARTICLE VIII MEMBERSHIP MEETINGS
Section 1. General Meetings
At least one (1) meeting of the general membership shall be held during the year. This
shall be the annual business meeting. The date of this meeting will be determined by the
Advisory Board. Notification of the meeting shall be mailed to all members at least ten
(10) days prior to the meeting.
Section 2. Quorum.
A quorum shall consist of at
least fifteen percent (15%) of the dues paid members.
Section 3. Majority.
A simple majority of votes cast by members in attendance shall carry a motion n
Propositions that must be reviewed and approved by the entire membership shall
not be voted on in meetings unless the Secretary ascertains that twenty-five
percent (25%) or more of the entire
membership is present. Such propositions will normally be voted on by means of a
mailed ballot in which each member may indicate his/her choice and return it to the Club
Secretary. An issue shall carry by the majority of the votes returned by the specified
dated stated on the ballot.
Section 4. Special Meetings
Special meetings my be called upon a request to the Secretary by ten percent (10%) of the
members which shall state the objective of such a special meeting. Notice of the special
meeting shall be mailed to all members at lest seven (7) days prior to the meeting and
shall clearly state the matters to be considered at such meeting.
ARTICLE IX AMENDMENTS
Section 1. Amendments to the constitution
and bylaws may be recommended as follows:
- by the Advisory Board,
- by a committee appointed by the President, or
- at the request of a majority of the members present at any Club member meeting.
Section 2. The recommended amendment(s)
will be submitted to the total membership by mail and shall carry by a simple majority
(more than one-half) of the votes returned by the date stated on the ballot.
Section 3. Any amendments submitted
to the membership by mail must be given at least three weeks turnaround for response.
Updated December 6, 2008